02/05/2022

Job specification

AV Investment Assistant

We are looking for an Investment Assistant to join our close-knit AV Team.

Investment Assistant reports directly into Investment Exec/Manager and they are expected to offer administrative support on 3-4+ accounts.  Primarily ensuring the efficient delivery of TV and BVOD campaigns for our Clients by the relevant sales houses and Broadcasters.

The role requires good communication skills; you will have daily interaction with media owners. You will have strong administrative skills as well as attention to detail and being good with numbers.

Responsibilities 

  • Day to day buying and management of TV/AV Campaigns with sales houses.
  • Booking and Campaign setup
  • Providing Clients with updates and Campaign information
  • Assisting with Post-Campaign Analysis and Research
  • Liaising with other Teams in the Agency and building relationships with sales teams supplier side
  • Providing support across the wider Investment Team

Key deliverables

  • Learn how to use all relevant tools and systems to an efficient level
  • Learn the basic TV maths formulae
  • Learn about all TV suppliers and their respective offerings
  • Ensure all campaigns are delivered to plan to be reported monthly to Account Director/Group Head
  • Ensure all TV bookings are accurately approved on Caria – ensure any amendments or cancellations are also appropriately managed to avoid confusion with media owners
  • Deliver TV station champion responsibilities weekly and monthly
  • Support line manager to provide relevant media insight to assist in monthly PCAs

General 

  • Manage workloads and deliver projects on time
  • Ensure all work delivered is accurate and of the standard expected by The Kite Factory
  • Ensure all bookings are on DDS within 24 hours
  • Update IPA CPD Log
  • Timesheets updated weekly
  • Read trade press and email bulletins and share relevant information

Skills & attitudes

  • A confident communicator and negotiator
  • Strong attention to detail and numerical ability – particularly Excel
  • Energetic, determined and proactive
  • Contributing to a fast-paced team dynamic and good team spirit across the Agency
  • Good time management and ability to keep on top of all deadlines

Knowledge of and ability to use Industry systems and tools including:

  • MS Office including Excel,
  • Media Ocean; Media Explorer, DS Media (DDS), Statistics
  • Addynamix
  • Caria Optimad
  • Techedge
  • Mediatel

The Kite Factory Benefits

Important Stuff:

  • 23 days holiday as standard rising in increments to a maximum of 30 days after 5 years’ service
  • Interest free season ticket loan
  • Contributory pension scheme
  • Free private health insurance
  • Life assurance

Worth Having:

  • Flexible working hours – talk to us about it
  • Free eye test
  • Access to Bippit, an all-in-one financial wellbeing platform, which includes unlimited 1:1 coaching from a finance professional.
  • Hybrid working policy
  • Social events to include 2 half day events in the summer and Christmas, monthly pay day drinks, quarterly staff quiz – all organised through our social committee.

Pretty Cool:

  • Birthday lie in – start work at 11:00
  • 4pm finish on a Friday
  • Christmas half day shopping
  • Breakfast and fruit throughout the week

Please get in touch with Rochelle, our HR assistant to apply.